Author: Alex Melas

Accessing Internal and External Portals with a Single Email
Scenario

Some users need access to both the internal admin portal and the external investor portal. Since the system requires each account to have a unique email ID, you can use a “+” tag to create separate login IDs while keeping all messages in a single inbox.

For example: If a user requires both administrative and investor portal access but only has one email address, adding a “+” tag allows the creation of distinct accounts without requiring multiple mailboxes.
Step-by-Step Instructions

Choose your tags
Pick simple, memorable tags such as +admin and +investor.

Set up the internal admin account

Go to the internal user management system (admin roles only).

Create or edit a user record with an email like: your.name+admin@yourdomain.com.

Set up the external investor account

Manually add a new record or populate the CRM import template.

Use an email like: your.name+investor@yourdomain.com.

Login process

A welcome email and password reset will be sent to each tagged email — both arrive in your one inbox.

Always sign in using the exact email registered for that portal.
Optional Tips & Best Practices

Inbox organization: Create email rules or filters

Condition Action
If “To” contains +admin Move to “Platform/Admin”
If “To” contains +investor Move to “Platform/Investor”

Formatting tips: Use lowercase, no spaces, and stick to letters, numbers, hyphens, or underscores in tags.

Provider support: Most major email providers support plus addressing, but some organizations may restrict it. If blocked, ask IT to enable it or create named aliases.

Security: Tags are visible in your email address; avoid including sensitive information.
Copy-Ready Examples

Admin login: firstname.lastname+admin@yourdomain.com

Investor login: firstname.lastname+investor@yourdomain.com
FAQ

Q: Will I get the emails?

A: Yes, all tagged versions deliver to your normal inbox.

Q: Are these the same account?

A: No, each tagged email is treated as a separate account.

Q: Can I choose different tags?

A: Yes, use any tag your organization prefers (e.g., +admin-qa, +investor-prod).

Q: What if my email system doesn’t allow “+”?

A: Ask IT to enable it or create two aliases (e.g., name.admin@... and name.investor@...).
August 13, 2025

Condition	Action
If “To” contains `+admin`	Move to “Platform/Admin”
If “To” contains `+investor`	Move to “Platform/Investor”

Filling Out Bulk File Import Template

The bulk file import template helps migrate mass documents to GP Portal in one import.

Download the latest Bulk File Template available here. The first couple lines are examples that you should remove prior to populating.

Naming Conventions

Investor Level – Documents specific to an investor within a specific fund. Includes investor fund code, file name and extension.

ex. EAF1INV001_John Doe Investor Document Name.PDF

Fund Level – Documents specific to a fund. All investors within a fund will have access if allowed. Includes fund code, file name and extension.

ex. EAF1_Fund Level Document Name.pdf

Template for Bulk imports (allows for mass imports organized in folders)

Field	Type	Example	Description
Fund Code	String	`EAF1`	Unique short code that identifies the fund to which the document relates.
Document Level	String	`Fund` (possible values: `Fund`, `Investor`)	Indicates the scope of the document—whether it applies to the whole fund (`Fund`) or a specific investor (`Investor`).
Investor Code	String / Nullable	`EAF1INV001` (blank when Document Level =`Fund`)	Unique identifier for an investor within the fund; only populated for investor-level documents.
Investment Advisor	String	`Great Gable`	Name of the Fund Manager responsible for the fund.
Folder	String	`Financial Statements`	Folder category used to organize the document in storage.
Date	Date	`12/31/2021`	Reporting or effective date associated with the document.
Filepath	String	`EAF1_GG Ventures Fund III, L.P. 2021 Audited Financial Statements.pdf`	Full filename or storage path of the original file as saved in the system.
Display Name	String	`GG Ventures Fund III, L.P. 2021 Audited Financial Statements`	Human-readable title shown to end-users; often derived from the filename but without system prefixes or codes.

August 1, 2025

Document Creation
Document generation within GP Portal enables users to import datasets and automatically generate unique PDFs for each investor. Below are step-by-step instructions for generating documents within the internal GP Portal application.

If a Form Template has not been created yet, you will want to visit our guide on Form Management prior to beginning these steps.

Document Creation Process

Document Creation generates one or more documents based on selected form categories and types.

Navigate to Document Creation
1. Navigate to Portal Uploads in the left navigation menu.
2. In the upper-right corner, click Add Package.
3. Select Investor Level.
4. Select Document Creation.
Basic Information Section
1. Select the Investing Entity with which to associate the documents.
2. Choose the folder where the documents will be stored.
3. (Optional) Apply watermarks visible upon document download by investors.
4. Name the Document Package. This internal title will not be visible to investors.
5. (Optional) Specify a Due Date if the document requires investor action by a certain time. This date will appear on the Document Package Details page and can be incorporated into campaigns via short tags.
Document Generation Section
1. Select a Form Category (e.g., PCAP).
2. Select a Form Type (e.g., HF Onshore IS QTD, YTD & ITD Reporting).
3. Name the generated file. This will become the file name for each document. Use dynamic tags like {{investorName}} to customize each document name.
  - (e.g., {{investorName}} Q3 PCAP 2025).
4. Add data files by dragging and dropping them into the attachments box or by clicking Select Files.
  - The two files that should be imported are the Data File and Referential File.
5. Click Generate Documents.
6. A notification will inform you that your documents are processing, and you will receive an email containing a link to the completed package.
7. If validation fails, the system will provide error logs for the failed generation. After taking note of the issues, please create a new document creation package.
Editing the Package

After document generation is complete:
- Access the generated package via the Portal Uploads page, where it will appear in draft status, or directly from the email link provided.
A list of generated documents will display the following attributes:
- Document Name
- Display Name
- Investing Entity
- Folder
- Investor
- Document Date
- Published Status
Quick Actions
- Disable Download per Document: Prevents specific documents from being downloaded.
- Download per Document: Allows individual document downloads.
- View All Documents: Enables easy navigation between documents using previous and next buttons.
  - Click Download to download the PDF currently being viewed.
Edit Package

Editing the package mirrors the initial package creation but now displays the generated documents at the bottom. You can modify the Display Name, which investors will see on their accounts.

Discard

Selecting Discard removes all package contents entirely, deleting it from the uploads list.

Submit

Clicking Submit initiates the review process, where you select a reviewer to approve and publish the package contents.
July 17, 2025
Bulk CRM Import Upload
GP Portal gives internal users the ability to import an unlimited amount of records at once via an import template. The steps below walk users through how to successfully import a new file.

Step 1: Access CRM
1. Navigate to your portal and select CRM in the left navigation menu.
2. Click on the Add Record button.
3. Select the Upload Record option.
Step 2: Upload Data File
1. If you do need to download a template to populate, click the Download CRM Template File.
  - Follow the instructions at the bottom of this article to ensure your template is populated correctly.
2. Click Select File to upload your completed template. If you don’t yet have a template, download one in the next step. (The file must be .xlsx or .csv)
3. You can view the CRM data dictionary here.
Step 3: Confirming Upload
- After upload, the file automatically begins background processing. You will receive an email indicating whether your upload was successful or failed:
  - If successful: Your email will confirm the upload and include a link to view records.
  - If unsuccessful: Your email will include details on errors and a link to the error report.
- Inside the Reports tab, navigate to the CRM Upload reports.
  - You will see this upload in the pending state.
Step 4: Reviewing Upload Logs
1. Go to the Reports tab.
2. Click CRM Upload.
3. Find your recent upload to check status (successful or failed).
Step 5: Viewing Summary (Successful Uploads)

To view a report that has finished successfully:
1. Select a successful upload from the logs.
2. Click the hamburger button.
3. Choose View Summary.
4. The summary displays:
  - Record types processed;
  - Counts of new records, updated records, and skipped records.
Step 6: Viewing Errors (Failed Uploads)

If your upload failed:
1. Click the hamburger button to the right of your upload row.
2. Select View Errors.
3. Use the error report to identify and correct all issues before re-uploading.
  - Type: Error type.
  - Description: Why this is an error.
  - Locations: The row number.
  - Worksheet: The tab in which the error occurred.
4. After correcting the errors, re-upload the file.
  - Continue correcting and re-uploading until the file processes without any errors.
How to Populate Template (From Scratch)

When first uploading this template, be sure to follow these rules:
1. Fields with green headers are required and must be completed. Fields with blue headers are optional and may be left blank unless otherwise noted.
  - *The only exception to this is the Last Name field, which can be left blank if the record is a Company versus an Individual.
2. Sheet 1: Investment Advisor:
  - Investment Advisor Name: The name of the investment advisor or management firm. In most cases, this is a 1:1 match with the client name.
3. Sheet 2: Investing Entity:
  - Fund Code: A unique alphanumeric code to identify the fund (e.g., IEF1). This code must match exactly across all tabs.
  - Investing Entity Name: The full name of the fund.
  - Investment Advisor Name: Must match entry on tab 1.
  - Entity Type (Closed/Open/Hybrid): What type of fund it is:
    
    Closed: Fixed-term vehicle where investors commit capital, which is drawn and returned over the fund’s life.
    
    Open: Investment vehicle that continuously offers new shares and allows existing investors to redeem shares at the fund’s net asset value on a periodic basis.
    
    Hybrid: Combines elements of both, offering long-term capital with limited redemption windows.
  - Commencement Date: The start date of the fund.
4. Sheet 3: Investor:
  - Fund Code: The code of the fund the investor is participating in (must match an entry in Sheet 2).
  - Investor Code: A unique alphanumeric code of your choosing to identify this specific investor–fund relationship. A common convention is to combine the fund code with a sequence (e.g., IEF1001).
  - External ID: This will be the system’s unique alphanumeric identifier for this investor. Use any convention you like (e.g. ID001, ID002, etc.).
    
    Note: If you have the same investor listed more than once on the template (e.g. they participate in multiple funds), be sure the external ID matches across their rows. If the same investor is added more than once with different external IDs, the system will create duplicate investor records.
  - External ID Name: The source of the external ID. When populating manually, feel free to use any name you wish (e.g. SysID).
  - First Name: The investor’s first name, or business name if a company.
  - Last Name: The investor’s last name. This may be left blank if the record is a company.
  - Individual/Company: Select whether the record is an Individual or a Company.
5. Sheet 4: Communication (Contacts):
  - Investor Code: The unique code from Sheet 3 that this contact is associated with (e.g., IEF1001). There can be many contacts to one investor code. Investors can also be their own contacts.
  - First Name: The contact’s first name, or business name if a company.
  - Last Name: The contact’s last name. This may be left blank if the record is a company.
  - Email: Contact’s email address. This will be used for login and notifications. Each investor/contact pair requires a unique email address.
    
    For example, if one contact is a contact for more than one investor, they could use the same email as long as they’re linked to different investor codes.
  - Individual/Company: Only these options may be selected.
  - Folder Access: Indicate “yes” if this folder should be viewable to this contact. Indicate “no” to prevent the contact from viewing this folder.
    
    Only the portal’s default folders are listed in the template. New folders can be created by portal admin and preparers, and their permissions can be assigned after being added.
More information can be found in the CRM Import Data Dictionary.
March 13, 2025

CRM Import Data Dictionary

This data dictionary provides clarity into each of the fields within the GP Portal CRM import. GP Portal is platform-agnostic and does not support automated data migration from third-party systems. Because fund administration platforms may use different field names or organizational structures, clients are responsible for mapping their internal data to this format. This dictionary is designed to support that effort.

Within the import template, each column is color-coded:

Green: Indicates the field is required*.
Blue: Indicates the field is optional.

Required fields are needed to successfully create the records and their associations. Once created, records can be edited to include additional information if desired.

*Last Name is a blue field but is required for investors and contacts denoted as individuals; if the investor/contact is a company, Last Name can be left blank.

While filling out the template, keep in mind:

One Investment Advisor may oversee multiple Investing Entities.
One Investing Entity can have multiple Investors.
One Investor can have multiple associated Contacts (Communication tab).
Each Contact must be tied to an Investor via the Investor Code.

📗 Investment Advisor Tab

This sheet establishes the investment advisor record, typically representing the management firm overseeing one or more investing entities.

Field Name	Description	Example
Investment Advisor Name	Name of the investment advisory firm managing the investing entities.	Silver Oak Capital

📘 Investing Entity Tab

This sheet defines the investing entity records managed by the investment advisor.

Field Name	Description	Example
Fund Code	Unique identifier for the investing entity/fund. This is used to link investors to entities.	SOF01
Investing Entity Name	Name of the investment fund or entity.	Silver Oak Fund I
Investment Advisor Name	Name of the managing investment advisor (links to Investment Advisor Tab).	Silver Oak Capital

📙 Investor Tab

This sheet establishes investor records and links each investor to the fund(s) in which they have invested.

Fields in italics below are not required but are included for information purposes.

Field Name	Description	Example
Fund Code	Identifier linking investor to an investing entity (links to Investing Entity Tab).	SOF01
Investor Code	Unique identifier for each investor. Use a consistent convention, such as combining the Fund Code with a numeric sequence.	SOF01001; INV0001
First Name	Investor’s first name.	John; The Money Firm
Last Name	Investor’s last name. Leave this blank only if the investor is a company. For individuals, this field is required.	Smith
Individual / Company	Indicates if the investor is an individual or a company/entity. Companies do not require the Last Name field to be completed.	Individual
*Foreign / Domestic*	Indicates investor’s domestic or foreign status.	Domestic
*Email*	Investor’s primary contact email address.	john.smith@example.com
*Address 1*	Primary address line for investor.	123 Elm Street
*Address 2*	Secondary address line (optional).	Suite 101
*City*	City of investor’s primary address.	Albany
*State*	State abbreviation of primary address.	NY
*Zip*	Postal code.	12205
*Country*	Country of investor’s address.	USA
*Tax ID*	Tax Identification Number (domestic investors).	123-45-6789
*GIIN/Foreign TIN*	Global Intermediary Identification Number or Foreign Tax ID Number.	98AB123456
*Subscription*	Amount the investor has committed to investing.	$1,000,000

📕 Communication Tab

This sheet defines the association between contacts and their corresponding investors, including the folder access granted to each contact (or to the investor, if they are listed as their own contact). Folder access determines which documents a contact can view and is managed by the portal administrator. For each folder, denote access using “Yes” or “No”.

Once a contact record is created, folder access can be modified at any time directly within the CRM in GP Portal.

Fields in italics below are not required but are included for information purposes.

Field Name	Description	Example
Investor Code	Identifier linking to specific investor (links to Investor Tab).	SOF01001; INV0001
First Name	Contact’s first name.	Jane; The Money Firm
Last Name	Contact’s last name. This can be left blank of the contact is a company.	Doe
Email	Contact’s email address.	jane.doe@example.com
*Salutation*	Formal salutation or title.	Ms.
*Suffix*	Contact’s name suffix.	CPA
*Job Title*	Job title or position held by contact.	CFO
*Business Phone*	Contact’s business phone number.	(212) 555-7890
*Mobile Phone*	Contact’s mobile phone number.	(518) 555-1234
Individual / Company	Indicates if contact represents an individual or company. Companies do not require Last Name to be completed.	Individual
*Foreign / Domestic*	Indicates domestic or foreign status of contact.	Domestic
Annual Meetings	Consent to receive Annual Meetings notifications.	Yes
Annual Reports	Consent for receiving annual reports.	Yes
Audited Statements	Consent for receiving audited financial statements.	Yes
Financial Statements	Consent for receiving financial statements.	Yes
Investment Memorandum	Consent to receive investment memoranda.	Yes
Legal Documents – Fund	Consent for receiving fund-specific legal documents.	Yes
Other Notices	Consent to receive miscellaneous notices.	Yes
Quarterly Reports	Consent for receiving quarterly reports.	Yes
Capital Account Statements	Consent to receive capital account statements.	Yes
Capital Calls	Consent for receiving capital call notifications.	Yes
Capital Notices	Consent for receiving capital notices.	Yes
Distributions	Consent for distribution notices/payments.	Yes
K1 Consent	Consent to receive tax form K1.	Yes
Legal Documents – Investor	Consent to receive investor-specific legal documents.	Yes
Tax Information	Consent to receive tax-related documentation.	Yes

March 6, 2025

Acronymns

Strategy	Definition
ABS	Asset Backed Securities means invest in assets like loans or mortgages
ADVISOR EQUITY	Advisor Equity means invest in stocks chosen by your advisor
ALTS	Alternatives means invest outside stocks, bonds, and cash
CM	Cash Management means invest in low-risk, readily available assets like cash
COMM	Commodities means invest in raw materials like gold
CONS	Consulting Advisor is fees for financial advisor advice
CURR	Currency
CW	Credit Warehouse
DA	Digital Assets
DBO	Distressed Buyout
Debt Distress	Debt Distress
Debt Diverse	Debt Diverse
DER	Derivatives means invest in contracts based on underlying assets
DK	Don’t Know
EM	Emerging Markets means invest stocks/bonds of developing countries
EQL	Equipment Leasing
Equity	Equity means invest in company ownership like stocks
ESG	Environmental Social Governance
ETFS	Exchange Traded Funds
FILM	Film
FM	Frontier Markets
FOF	Fund of Funds
FX	Foreign Exchange
GE	Growth Equity are investments in companies that are expected to grow their earnings at a faster rate than the overall market
ILIQD	Illiquid Assets are investments that are difficult to sell quickly without a loss in value
ILS	Insurance Linked Securities
Inactive	Inactive
INDEX	Index
LBO	Leveraged Buyout means acquire companies using mostly borrowed money
LCL	Legal Claims
LPI	Limited Partnership Interests
MA	Managed Accounts
MEZZ	Mezzanine Financing is a hybrid of debt and equity financing that provides a company with additional capital
MF	Mutual Fund
Multi Funds	Multiple Funds
MULTIPLE	Multiple Strategies
Multi-Strat	Multi-Strategy
MUSIC	Music
MUTUAL FUNDS	Mutual Funds
ND	Not Disclosed same as DK
OTHER	All Other Strategies
OZ	Opportunity Zone means invest in distressed areas for tax benefits
PE	Private Equity
Quant	Quantitative
RE	Real Estate
RWA	Retail Wealth Advisor
SAF	Securitized Asset Fund
SBL	Small Business Lending
SERVICE PROVIDER	Service Provider
VC	Venture Capital is invest in early-stage, high-risk companies

March 3, 2025

Types of Funds

Fund Type Definition
HF Hedge Fund
LF Liquidity Fund
PE Private Equity Fund
RE Real Estate Fund
SAF Securitized Asset Fund
VC Venture Capital Fund
Other Other
Sub Sub-Advised Fund
MF Mutual Fund

March 3, 2025

Other Fund Type

Type	Definition
OTHER-AI	Alternative Investments
OTHER-CEF	Closed End Fund
OTHER-CFC	Controlled Foreign Corporation
OTHER-CM	Cash Management
OTHER-COINVESTMENT VEHICLE	Coinvestment Vehicle
OTHER-COMM	Commodity
OTHER-COMMINGLED	Commingled
OTHER-DEBT-DISTRESS	Debt-Distress
OTHER-DEBT-DIVERSE	Debt-Diverse
OTHER-DEBT-DIVERSE Fixed Income	Debt-Diverse
OTHER-DK	Don’t Know
OTHER-DK Don’t Know	Don’t Know
OTHER-EF	Employee Fund
OTHER-EL	Equipment Loans
OTHER-EM	Emerging Market
OTHER-EQ	Equity
OTHER-FO	Family Only
OTHER-FOF	Fund of Fund
OTHER-GF	Growth Finance Fund
OTHER-ILQ	Liquidating Hedge Fund Vehicle
OTHER-INS	Insurance Dedicated Fund
OTHER-INST	Institutional Trust
OTHER-INVESTMENT TRUST	Investment Trust
OTHER-LGL	Litigation Fund
OTHER-LLC	LLC
OTHER-LO	Long Only
OTHER-LO EQ	Long Only Equity
OTHER-LO FI	Long Only Fixed Income
OTHER-LONG ONLY	Long Only
OTHER-LONG ONLY-COMM	Long Only Commodity
OTHER-LPI	Limited Partner Interest
OTHER-MEZZ	Mezzanine
OTHER-MF	Mutual Fund
OTHER-MFT	Multiple Fund Types
OTHER-MM	Money Market
OTHER-MSR	Mortgage Servicing Rights
OTHER-MULTI	Multi Strat
OTHER-PE	Private Equity
OTHER-PF	Private Fund
OTHER-PIV	Pooled Investment Vehicle
OTHER-PRIVATE FUND	Private Fund
OTHER-QUANT	Quant
OTHER-RE	Real Estate
OTHER-SAF	Securitized Asset Fund
OTHER-SBIC	Small Business Investment Company
OTHER-SBL	Small Business Lending
OTHER-SCF	Seed Capital
OTHER-SFC	Specialty Finance Company
OTHER-SIV	Single Investment Vehicle
OTHER-SMA	Separately Managed Account
OTHER-SPC	Segregated Portfolio Company
OTHER-SPIV	Single Purpose Investment Vehicle
OTHER-TRST	Trust
OTHER-UCITS	UCIT
OTHER-VC	Venture Capital

March 3, 2025

Fund Descriptions

Fund Tab Columns	Definition
Fund Name	Name of the private fund
FundID	Unique identifier for the private fund
Adviser	Legal name of the fund advisor
CRD	Central Registration Depository number, a unique identifier for investment advisors and brokers.
UniqueManager	Unique manager group of the fund advisor
manager_id	Unique identifier assigned by Convergence to a Manager Group
Type	The category of the fund (e.g., mutual fund, hedge fund).
GAV	Gross Asset Value, the total value of the fund’s assets before subtracting liabilities.
ReportedGAV	Disclosed amount of the fund
UniqueGAV	Deduplicated amount of the fund
IRS_Number	Internal Revenue Service (IRS) number/Tax ID of the Fund Entity
Sec File #	SEC File Number of the Fund’s FormD Filing
Sec File # Count	Number of unique FormD Filings that corresponds to a Fund
First Filing Date	Fund’s First FormD Filing Date, the date the fund first registered with the SEC
First Sale Date	Fund’s Date of First Sale to the Investors
Offering Amount	Fund’s intended offering amount
Capital Raised	Capital raised by the Fund
Exemptions	List of exemptions that Fund is subjected to
Administrator	Name(s) of the fund administrator per the ADV
Administrator Group	Family names of the fund administrator (e.g. – Citibank is part of the SS&C family)
Auditor	Name(s) of the fund auditor
Auditor Group	Family names of the fund auditor (e.g. – Rothstein Kass is part of the KPMG family)
ISMaster	Master fund identifier
ISFeeder	Feeder fund identifier
ISFOF	Fund Of Funds identifier
isSingle	Single fund identifier
Master_ID_Match	For feeder funds, the corresponding master fund ID
MasterFundName	For feeder funds, the name of the master fund
Exempt	SEC filing status (“exempt” or “non-exempt)
Street	Advisor’s street address
City	Advisor’s city
State	Advisor’s state
Zip	Advisor’s zip code
Primary Country	Advisor’s country
Fund Structure	Identifies how the fund is structured. Examples include Master Fund, Feeder Fund, Fund of Funds and Segregated Portfolios.
Fund Strategy	Consists of the types of securities that the fund invests in. Examples include Public Equities, Debt-Diverse, Private Equity and Real Estate.
Fund Investment Style	Identifies the method and philosophy followed by the fund. Examples include Absolute Return, Arbitrage, Distressed and Value-Oriented.
Investment Sectors	Identifies the industry sector that the fund focuses on. Examples include Healthcare, Retail, Infrastructure and Life Sciences.
Geography	Identifies the geographic location where the fund invests in. Examples include the United States, Asia and Europe.
Filing Date	Date in which the ADV was filed
Brokers	A financial institution that safeguards assets for clients.
Custodians	Number of unique custodians disclosed for the fund
Broker Names	Comma delimited list of prime brokers disclosed in the fund
Custodian Names	Comma delimited list of custodians disclosed in the fund
Fund Country	Country in which the fund is organized
Fund State	State within the country in which the fund is organized
Effective Date	Date the fund was opened
IndependentValuationPercent	Percentage of the fund’s securities that are valued by independent 3rd parties
SigName	Signature Name on the ADV
CEO	Chief Executive Officer of the Advisor
CEO Email	CEO’s Email Address
CFO	Chief Financial Officer of the Advisor
CFO Email	CFO’s Email Address
COO	Chief Operating Officer of the Advisor
COO Email	COO’s Email Address
CCO	Chief Compliance Officer of the Advisor
CCO Email	CCO’s Email Address
CTO	Chief Technology Officer of the Advisor
CTO Email	CTO’s Email Address
CRO	Chief Risk Officer of the Advisor
CRO Email	CRO’s Email Address
CLO	Chief Legal Officer of the Advisor
CLO Email	CLO’s Email Address
HR	Head of Human Resources of the Advisor
HR Email	HR’s Email Address
Total RAUM	The Advisor’s total regulatory assets under management. (TotalRAUM = DiscRAUM + NonDiscRAUM)
PFRAUM	The Advisor’s total private fund regulatory assets under management
Civil	Indicates whether the Advisor has incurred a Civil Violation
Criminal	Indicates whether the Advisor has incurred a Criminal Violation
Regulatory	Indicates whether the Advisor has incurred a Regulatory Violation
GP	Name of the General Partner (“GP”) for the private fund
Manager	Name of the Portfolio Manager for the private fund
Director	Name of the Director for the private fund
Trustee	Name of the Trustee for the private fund
Liquidity	Discribes the fund category such as Open ended fund , Close ended fund
ReportDate	Date on which the report is generated at Convergence

March 3, 2025

Advisor Descriptions

Advisor Tab Columns	Definition
Name	Advisor name
LegalName	Advisor’s legal name
Unique Manager	Convergence assigned name of the manager group
manager_id	Unique identifier assigned by Convergence
Exempt_Status	SEC filing status (“excempt” or “non-exempt)
CRD	Unique number assigned to the advisor by the SEC
Strategy	Primary investment strategy
PICRAUM_Calc	Percent of TotalRAUM that is private funds
DiscRAUM	Total disclosed discretionary regulatory assets under management
NonDiscRAUM	Total disclosed non-discretionary regulatory assets under management
TotalRAUM	Total disclosed regulatory assets under management. (TotalRAUM = DiscRAUM + NonDiscRAUM)
PFRAUM	Total private fund regulatory assets under management
PrimaryAdministrator	Fund administrator responsible for the greatest percentage share of wallet
PrimaryAuditor	Fund auditor responsible for the greatest percentage share of wallet
Private Funds	Number of private funds
Dominant Fund	The type of fund representing the majority of the advisor’s PFRAUM
Sub-Advised Funds	Number of sub-advised private funds
FTE	Total number of full-time employees disclosed by the advisors in the group
IP	Total number of investment professionals disclosed by the advisors in the group
NIP	Total number of non-investment professionals disclosed by the advisors in the group
FTE_BN	Ratio of full-time employees to TotalRAUM (in billions)
IP_BN	Ratio of investment professionals to TotalRAUM (in billions)
NIP_BN	Ratio of non-investment professionals to TotalRAUM (in billions)
NIP_FTE	Ratio of non-investment professionals to full-time employees
NIP_IP	Ratio of non-investment professionals to investment professionals
PrimaryCountry	Advisor’s primary country
Street	Advisor’s primary street
City	Advisor’s primary city
State	Advisor’s primary state
Zip	Advisor’s primary zip code
PICClients	Percent of advisor clients in private funds
Management Fee	Percentage of assets under management
Hourly Charges	Hourly charges
Newsletters/Periodicals	Subscription fees
Other Fixed Fees	Fixed fees
Commissions	Commissions
Performance Fees	Performance-based fees
Other Comp	Other
Other Comp Text	What the advisor wrote in if Comp7
Continuous Supervision	Advisor funds are subject to continuous supervision
DiscAccts	Total number of discretionary accounts disclosed by the advisor
NonDiscAccts	Total number of non-discretionary accounts disclosed by the advisor
TotalAccounts	Total number of accounts disclosed by the advisor
Financial Planning Services	Financial planning services
PortMgmt Indiv/SmallBus	Portfolio management for individuals and/or small businesses
PortMgmt 40ActBDC	Portfolio management for investment companies
PortMgmt Pooled Investment Vehicles	Portfolio management for pooled investment vehicles
PortMgmt Bus/Inst Clients	Portfolio management for businesses
Pension Consulting	Pension consulting services
Adviser Selection	Selection of other advisors
Publication Periodicals News	Publication of periodicals or newsletters
SecRatings-PricingServices	Security ratings or pricing services
Market Timing Services	Market timing services
EducationalSeminars	Educational seminars/workshops
Other Advisory Activities	Other activities
OfficeCount	Total number of unique office locations disclosed by the advisor
AffiliateCount	Total number of unique affiliates disclosed by the advisor
Broker/Dealer	Employees/related persons are either registered representatives of a broker-dealer or are engaged in the broker-dealer business
RegulatoryRegimeCount	Total number of unique regulatory regimes disclosed by the advisor
BeneficialOwnerCount	The sum of the number of limited partners disclosed by the advisor
NonUSBeneficialOwnerCount	The sum of the number of non-US limited partners disclosed by the advisor
UniqueAuditors	Number of unique private fund auditors servicing the advisor
UniqueBrokers	Number of unique private fund prime brokers servicing the advisor
TotalBrokers	Number of private fund prime brokers servicing the advisor
UniqueCustodians	Number of unique private fund custodians servicing the advisor
TotalCustodians	Number of private fund custodians servicing the advisor
UniqueAdministrators	Number of unique private fund administrators servicing the advisor
ExternalMarketers	Number of unique external marketers servicing the advisor
FilingDate	Most recent ADV filing date
CEO	Chief Executive Officer of the Advisor
CEO Email	CEO’s Email Address
CFO	Chief Financial Officer of the Advisor
CFO Email	CFO’s Email Address
COO	Chief Operating Officer of the Advisor
COO Email	COO’s Email Address
CCO	Chief Compliance Officer of the Advisor
CCO Email	CCO’s Email Address
CTO	Chief Technology Officer of the Advisor
CTO Email	CTO’s Email Address
CRO	Chief Risk Officer of the Advisor
CRO Email	CRO’s Email Address
CLO	Chief Legal Officer of the Advisor
CLO Email	CLO’s Email Address
HR	Head of Human Resources of the Advisor
HR Email	HR’s Email Address
SurpriseAudit	Indicates whether the Adviser underwent an annual surprise examination by an independent public accountant to verify the clients’ funds and securities
SurpriseAuditor	Name of the Audit Firm that conducted the surprise examination
ReportDate	Date on which the report is generated at Convergence

March 3, 2025

Fund Type	Definition
HF	Hedge Fund
LF	Liquidity Fund
PE	Private Equity Fund
RE	Real Estate Fund
SAF	Securitized Asset Fund
VC	Venture Capital Fund
Other	Other
Sub	Sub-Advised Fund
MF	Mutual Fund

Author: Alex Melas

Scenario

Step-by-Step Instructions

Optional Tips & Best Practices

Inbox organization: Create email rules or filters

Copy-Ready Examples

FAQ

Document Creation Process

Navigate to Document Creation

Basic Information Section

Document Generation Section

Editing the Package

Quick Actions

Edit Package

Discard

Submit

Step 1: Access CRM

Step 2: Upload Data File

Step 3: Confirming Upload

Step 4: Reviewing Upload Logs

Step 5: Viewing Summary (Successful Uploads)

Step 6: Viewing Errors (Failed Uploads)

How to Populate Template (From Scratch)

📗 Investment Advisor Tab

📘 Investing Entity Tab

📙 Investor Tab

📕 Communication Tab